Gladstone Area Public Schools

Your new copier has the capability to scan paper documents and convert them to PDF files that will be attached to an email and mailed to your email address. To use this feature, follow the diagrams below.

1. Place the system into scan mode, then choose the "Network" option.

2. Highlight the address or addresses you wish to scan to. Note that the addresses are indexed alphabetically using A-C, D-F, G-I, J-L, M-O, P-S, T-V, W-Z, then press "OK"

3. Press the start button to scan your originals and send the email.

To get to the two-sided menu, (Also known as Back to Back or Duplex) choose the soft touch button highlighted by the red square as shown below.

The default position is "1- Sided > 1- Sided", which would turn one sided originals into one sided copies. "1- Sided > 2- Sided" will turn multiple one sided originals into two sided copies. "2- Sided> 1- Sided" Turns two sided originals into single sided copies. "2- Sided > 2- Sided" will make 2 sided copies from 2 sided originals.

Staple by choosing the staple button.

Adjust staple position and number of staples using the "output" button.

Press "OK" to return to the main menu.

Reduction and enlargement can be done from the zoom menu. To access the zoom menu, press the button on the main menu labeled "Zoom". This is a snapshot of what you will see when you press the "Zoom" button.

Key in the desired zoom ratio. It will be displayed under "Lens Mode ". Press "OK" when you have obtained your desired zoom ratio.

The joblist is crucial in an environment that shares the output device to many users. Press the "Job List" soft touch button to access the details menu of the job list. The joblist manages current and previous output jobs. Only jobs not committed for printing can have their priority changed.

Sometimes a job will be held in this list if the copier cannot meet the conditions of the computer or copier output request. Consequentially, jobs requested while a previous job is held will also be held. For instance, the system may be out of paper or may not have the type of paper the end user has requested when they sent their print job. All jobs sent after this job will be held in the list as well.

Use this list to delete (Job Delete) or advance jobs (Job priority), or to see a list of deleted jobs (Noncomplete Jobs).

Press the Back button to return to the main menu.

Password printing will save the print job at the copier until you get to the copier to print it. To use this feature, click the "properties" button after you have selected your desired output device.

The following diagram will aid you in the password printing feature. Under printer destination, choose "Password Print" from the dropdown menu. The user settings box will appear. If it does not, press the "User Setting" button and enter the user id and passcode for password printing. Both the user ID and Password are your last four digits of you school telephone number.

When you print the job with this setting enabled, the job will be held at the copier until you put in the password and print your jobs.

Retrieving the Secure Print from the copier:

Choose "Print" mode hard button. Press the "Password print" soft touch button to be prompted for your ID and Password. Enter your User ID and Password. Select an individual job or use the "All" button to print the desired jobs.

You can print two sided directly from your computer. To use this feature, click the "properties" button after you have selected your desired output device.

Click the "Features" checkbox to enable the advanced features of the BizHub 7235. Then click "Duplex" and choose the binding order of your job output. When you change the binding order you will notice the graphic change to help you get the orientation right.

Jobs that are outputted as shown above will be printed on both sides of the paper.

You can staple directly from your computer. To use this feature, click the "properties" button after you have selected your desired output device.

Click on the "Features" checkbox to enable advanced finishing features. Next check the "Staple" checkbox to enable stapled output. The dropdown menu will allow you to change your staple position while the graphical representation to the right of the dropdown shows you details of your selection.

Keep in mind the "Collate" checkbox when stapling sets of jobs from Office applications. If your job doesn't staple, or if all of your sets are stapled together, uncheck the collate box to get proper output.

You can sort or group the output from your computer. To use this feature, click the "properties" button after you have selected your desired output device.

The following dialog will appear. Check or clear the checkbox next to "Collate" as indicated below. Notice how the graphical representation will change under the check box to show you the output order.

Only the collate button in the driver should be used. Uncheck the collate button in your application if you are having difficulties sorting and grouping as sometimes the two will not be relational, dependant on the settings in the application.

This copier has the capability to print to many types of media located in any of the numerous paper sources equipped on each model. The paper source settings in the print driver must match those onboard the copier in order to successfully print.

The driver is set by default to automatically choose the drawer of the copier that best matches the job that is output from the copier.

It is possible to override these default settings, forcing the copier to print the job exactly how you tell it. Manually forcing a job to print to a specific tray and specific paper type and size could result in the copier being unable to print your job. To prevent this, make sure the paper size, type, and source all match the settings on the copier, or use the auto setting.

Choose the paper type and source from the dropdown menus as shown above. Make sure that any changes you make at the driver match the configuration at the machine or it may fail to print.